Working on a virtual team can be a challenge. Here are some suggestions to
help with virtual team management and to help your team work more effectively.

1. Use Instant Messaging for Unscheduled Meetings – Use
   instant messaging to get quick answers or opinions from your teammates. IM
   programs are free. At a glance, you can check your coworkers’ status to see
   whether they’re available to chat online.The following are different ways to use IM:

   - Use a webcam to connect visually.

   - Use multi-person chat to conduct a spontaneous online meeting.

   - IM your teammates’ cell phones when they’re away from their computers.

2. Use a Virtual Conference Room – Web-based conferencing,
   or web conferencing, makes it possible to brainstorm, create a slide
   presentation, have a staff meeting, or conduct training sessions with a
   group of people—even if they are thousands of miles apart.The following is needed to begin:

   Using either Lync or Live Meeting requires coordination with your IT department
   to create a subscription account or to install a server.

3. Share Meeting Information – When organizing meetings,
   the simplest way to keep your team members on the same page is to create a
   web-based, shared calendar that everyone can edit. Then you’ll know that
   everyone is looking at exactly the same schedule and can see any changes
   instantly. You can create a shared calendar in a variety of programs,
   including Windows Live Hotmail and Outlook.The following is needed to begin:

   In Windows 7, the calendar is part of Hotmail. Sign up for a free Hotmail account by getting a Windows Live ID.

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Due to the growing number of free blog, photo-sharing, and social networking websites, such as Twitter, Facebook, Delicious, YouTube, and Where are You Now? (WAYN), loved ones do not have to wait to hear about your trip.

Choosing a Social Network  or Photo-sharing Site                   

There are multiple websites that allow users to share photos or to publish a more in-depth blog, including the following:

• Flickr - Online photo management and sharing application – You can control permissions
• Picasa – Software download that helps you organize, edit, and share your photos – You can control permissions
• Traveljournals.net - Online travel journal, allows you to share pictures and stories
• Facebook & Twitter - Keep up with friends and upload photos

Once you choose the site you would like to use, you’ll have to create a user account for that site before you can begin sharing your vacation.

What Technology to Pack

Before leaving for your adventure, be sure to bring the following items:

• A digital camera or camera phone
• A computer (either your own laptop, or a computer located in a hotel, library, cyber café, cruise ship—the options are increasing, daily)
• A media card reader, if your laptop doesn’t have one
• For travel outside of North America, a power adapter for recharging your mobile phone or laptop

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