“3 Ways to Improve Working on a Virtual Team”

Working on a virtual team can be a challenge. Here are some suggestions to
help with virtual team management and to help your team work more effectively.

1. Use Instant Messaging for Unscheduled Meetings – Use
   instant messaging to get quick answers or opinions from your teammates. IM
   programs are free. At a glance, you can check your coworkers’ status to see
   whether they’re available to chat online.The following are different ways to use IM:

   - Use a webcam to connect visually.

   - Use multi-person chat to conduct a spontaneous online meeting.

   - IM your teammates’ cell phones when they’re away from their computers.

2. Use a Virtual Conference Room – Web-based conferencing,
   or web conferencing, makes it possible to brainstorm, create a slide
   presentation, have a staff meeting, or conduct training sessions with a
   group of people—even if they are thousands of miles apart.The following is needed to begin:

   Using either Lync or Live Meeting requires coordination with your IT department
   to create a subscription account or to install a server.

3. Share Meeting Information – When organizing meetings,
   the simplest way to keep your team members on the same page is to create a
   web-based, shared calendar that everyone can edit. Then you’ll know that
   everyone is looking at exactly the same schedule and can see any changes
   instantly. You can create a shared calendar in a variety of programs,
   including Windows Live Hotmail and Outlook.The following is needed to begin:

   In Windows 7, the calendar is part of Hotmail. Sign up for a free Hotmail account by getting a Windows Live ID.

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